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Spelling/Grammar Check

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Introduction

Microsoft Word automatically checks spelling and grammar of every document.  If a word you typed is not found in Word's dictionary, it considers the word misspelled.  Word also checks grammar, making your sentences flow more smoothly.

This How-To Article is divided into two parts: Part I - Spelling, Part II - Grammar.




Spelling/Grammar Check

Part I. Spell Check

When a word is found to be misspelled, Microsoft Word will underline it with a red line.  To perform spell check to correct spelling errors in your documents, follow these directions.

1.  Click the Tools menu and select Spelling and Grammar... from the menu that appears.

Tip: You can also press the F7 key to run Spelling and Grammar Check.

2.  If there are misspelled words or improper grammar, Figure 1 will be shown.

Figure 1

3.  The first text box that you see will highlight the word in red that is not found in the dictionary.

4.  The bottom selection box will list possible changes to the misspelled word.

5.  If the word is incorrectly spelled, select one of the suggestions, and click the "Change" button.  If the word is not misspelled, click the Ignore button.

Tip: If you want to be sure the "misspelled" word is not marked as misspelled any more, click the Add button when the spelling error shows up.

Tip: You can also change the spelling of a word by typing the correct spelling in the top text box, removing the misspelled word.  Once you have finished editing it, click the Change button.

6.  Continue with Step 5 until all the misspelled words are corrected.

Grammar Check

Because most of us aren't writers, we can sometimes make mistakes on the grammar of a sentence.  We might use passive voice instead of active voice, or we might not use quotes correctly.  Microsoft Word can automatically check the grammar of your document.  If a sentence has a grammar error, Word will underline it with a green line.  

1.  To start grammar check, click the Tools menu and select Spelling and Grammar... from the menu that appears.

Note: Spelling and Grammar check are integrated into one tool.  When you check spelling, you are automatically checking grammar, and vice versa.  

2.  When there are grammar errors, there will be suggestions listed in the Suggestions box, similar to Spelling Check.  If you want to accept the correction, click the Change button.  To ignore the suggestion, click Ignore.


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