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Microsoft Outlook

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Managing E-mail Accounts

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Introduction

Microsoft Outlook allows you to use and manage an unlimited amount of E-mail
accounts. For example, you can have a business E-mail account and a home
E-mail account separate from each other.


(This How-To Article assumes that you are using Microsoft Outlook 2000
Corporate Version.)




Managing E-mail Accounts

Add an E-mail Account


Modify/Delete an E-mail Account


Add an E-mail Account


1. Open Microsoft Outlook 2000.


2. Click the Tools menu and select Services... from the menu that
appears.


3. Figure 1.1 will then be displayed.


Figure 1.1



4. Click the Add... button in the dialog box. (Figure 1.1)


5. Figure 1.2 will then be displayed.


Figure 1.2



6. You now need to select the type of service you would like to
add. If it is just a regular POP3/IMAP E-mail Account, select Internet
E-mail and click OK.


Figure 1.3



7. Once you click OK (for an Internet E-mail service) Figure 1.3
will be displayed. In the top blank text box, enter a name you would like
to use to distinguish this account from others.


8. Next, enter your name, organization, E-mail address (of the account
being added), and reply address (usually just the address of the account being
added) into the correct fields.


9. Click the Servers tab.


Figure 1.4



10. Figure 1.4 will then be displayed. In the Incoming
mail text box, enter the server address of the POP3 (receiving mail)
server.


11. In the Outgoing mail (SMTP) text box, enter the server address of
the outgoing mail server (SMTP Server).


12. In the Account name: text box, enter your username to log on to
your mail server. (This is usually your E-mail address before the
@domain.com.)


13. In the Password: text box, enter the password to log onto your mail
server to receive mail. (If your server requires Secure Password
Authentication, check the "Log on using Secure Password
Authentication" check box.).


14. We recommend that you check the Remember password check box,
because otherwise, every time you want to check your mail, you will need to
enter your password. (DO NOT check this if you are using a shared computer
accessible by other people.)


15. On the Connection tab, you can select what Internet connection to
use to connect to your mail server. You can usually just leave this to
what it is set to.


16. On the Advanced tab, you can change advanced options such as
timeouts. (Don't change this unless your system administrator tells you
to; otherwise, you may not be able to receive your mail.)


Top


Managing/Deleting Accounts


1. Start Microsoft Outlook 2000.


2. Click on the Tools menu and click Services... when the menu appears.


3. You will then see Figure 2.1.


Figure 2.1



4. To remove an account, select the account (by clicking on it) and
click the Remove button. You will then be asked if you would like to
remove this service. If you would like to, click Yes and if not, click No.


5. If you would like to modify the settings for the account, select the
account by clicking on it and clicking the Properties button. (Refer
to above
for information on what the different settings do.)


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