Adding to the Address Book

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Introduction

Sometimes, you send mail to the same person lots of times. If their e-mail address is long and difficult to remember, you may need to check a piece of paper to be sure you're typing the right address. The Address Book in Microsoft Outlook lets you save these addresses so you can just check your electronic address book when you want to send mail. If configured properly, you can also just type the person's name in the "To:" field to send mail to that person.

Adding to the Address Book

Please note: If you use the corporate and workgroup version of Microsoft Outlook 2000, your address book may look different.

1. Click the Tools menu and click Address Book from the menu that appears.

2. In the Address Book dialog box that appears, click the File menu and click New Contact... from the menu that appears.

3. The New Contact dialog box will now display.

4. Type the person's first, middle, and last name as you want it to appear in your address book.

5. Type the person's e-mail address in the E-mail Addresses text box and click the Add button. The address you just entered will be added to the list of addresses.

Note: If you have more than one E-mail address listed in the E-mail list, click on the one you prefer to send E-mail to and click the "Set as Default" button.

6. Click the "Send E-Mail using plain text only" if you are not sure if the recipient can receive HTML or other formatted mail.

7. You can click other tabs to enter additional information if desired such as a street address, phone number, and other contact information.

8. Click the OK button.

9. Click the Address Book close button (The "X" at the top right of the screen.

Tip: Now, when you send E-mail, you can simply enter the full name of the person you would like to send a message to. If multiple addresses are found for the person, the name will be underlined with a red wavy line. Right-click the name and select the E-mail address you would like to use.

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