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Working With a Mailing List

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Want an easy way to send a message to many recipients at once? Generally, this would be accomplished by placing more than one E-mail address in the "To:" field of your message. However, the To: field addresses are seen by all your recipients, and therefore is not a good way to distribute E-mail.

If you have a large number of people you need to distribute a message to (over 200), it is best to use a commercial mailing list program.

This How-To Article shows you how to quickly send an E-mail to an entire list of people.

Working With a Mailing List

1. Click the File menu, point to "New", and select "Mail Message".

2. In the "To:" field of the E-mail message, type your own E-mail address.

3. Next, click the View menu and select "Bcc Field".

Tip: If the Bcc: field is already shown in your E-mail message (you will see another text box similar to the To: and Subject: fields), then you do not need to click Bcc field from the View menu. Clicking Bcc Field from the View menu once the Bcc field is already visible will cause the field to be hidden.

4. Type all of the addresses you want to distribute the message to in the "Bcc:" field. Separate each address using a comma (,) or semicolon (;).

5. Enter a subject for the message, and type the message that you would like to send to all the recipients.

6. Once you have finished, click the "Send" button.

7. The single message will be sent to your mail server, which will distribute the message to everyone in the recipient list (Bcc, Cc, and To fields). Each recipient will receive a message with only your E-mail address in the "To:" field, and the Bcc field won’t be visible to them.

Note: Not all E-mail programs honor the Bcc field as being private. You can not rely on having your addresses kept private if you use the Bcc field.

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