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Keep Contacts Organized

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Introduction

Is your Contacts list too much to manage?

This How-To Article shows you how to keep your Contacts organized in Outlook.


Keep Contacts Organized

The first step to keeping your contacts organized is to categorize your contacts. The best way to do this is to create separate contacts lists for each category. (i.e.: Work, Home, Current Project, etc.)

To create a new contacts list, follow these steps:

1. Show the Folder View. (Click the View menu and select "Folder List".)

2. Right-click the "Outlook Today" item from the folder list, and select "New Folder..." from the menu that appears.

3. In the "Name:" field, enter a descriptive name for the contacts list. (i.e.: Home.)

4. From the "Folder contains:" drop-down menu, select "Contact Items".

5. Click OK.

6. The new contacts list is now added to your Folder List (and can also be added to the Outlook bar).

Follow these steps for each new contacts list that you would like to create.

Once all the categories have been created, open the original Contacts list. To move a contact to a new contacts list, click and drag the contact to one of the lists on the Folder List. The contact will now be moved. Continue this for each contact that you would like to move.

Tip: You can drag any item to a new folder in Outlook.

Searching for contacts is now even easier once you organize them in separate contacts list. When you click the "Find" button on the Toolbar, you can easily specify to search only in a certain folder. This is great when you know that a specific contact is in a certain folder, but you don't have the time to browse through the list.

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